If the time has come for you to move your offices, one of your first thoughts might be to try a do-it-yourself move rather than hiring commercial moving services to do the work. However, all it takes is one good look around your office to realize handling the move on your own (even if you have a full team of coworkers) is going to be too much. No matter how big or small your office is, hiring professional movers is the best thing you can do. Here are a few tips from the pros to help make your move go smoothly.
Hiring Commercial Moving Services
If you are going to hire professional moving services, it is vital that you take your time and research and the company you are considering. You need to know that you can trust your entire household to the company and their employees. At the same time, you need to know that you will be getting the best possible value for your money.
Careful Planning Is Essential
One of the most important factors of a successful office move is careful planning from the outset. But, when you are trying to keep your business going during the move, this is a good time to let the pros help. They can provide you with a full range of support, starting with your point of contact. Their job is helping you develop a working plan to move all of your tech equipment, including computers, phones, copiers, fax machines, internal servers, etc. They will also help keep your employees up to date during the move.
The best way to keep everything organized and running smoothly during the move is to appoint a select number of coordinators. Choose one from each department, their job will be to be the liaison between the rest of your employees and you. Keeping everyone in the loop is a good way to keep stress to a minimum.
Maintain Good Communication
Keeping a good line of communications open between you, the commercial moving services, your coordinators, your customers, and all outside vendors are an essential part of a stress-free move.
While the movers may be taking care of keeping all the big stuff organized, you still have a part to play. Simple things, like getting a blueprint of the new building and labeling it to show where you want your equipment to be placed will make it much easier for the movers on the other end. If you have items going to an off-site storage unit, be sure they are labeled, and the movers know which ones they are.
Make Use of Your Office Intranet
If your company has its own intranet be sure to back up files and send them back and forth this way. It will help to reduce the risk of losing paper documents during the move. For more information, contact Advantage Moving and Storage at (847) 584-3908 we are your expert commercial moving services.